Work schedules
A work schedule tells Deckchair which days a person works. It drives how leave is counted: a day not on the schedule isn’t deducted from a request, even if it falls inside the date range.
Organization default
Section titled “Organization default”Every organization has a default work pattern, set in the onboarding wizard and editable under Settings → Organization. Tick each day of the week that’s a working day by default.
Most teams use Monday–Friday. Deckchair supports any pattern, though:
- Monday–Thursday for 4-day weeks.
- Sunday–Thursday for regions where the working week doesn’t start on Monday.
- Tuesday–Saturday for retail or hospitality.
New members inherit the org default unless you override it on their profile.
Per-member overrides
Section titled “Per-member overrides”Edit a member under Settings → Team → Edit member and set their individual work schedule. This is essential for:
- Part-time staff — e.g., Monday/Wednesday/Friday only.
- Compressed weeks — e.g., 4x10-hour days on Monday–Thursday.
- Split shifts or rotating patterns — individual days on/off.
The schedule is a weekly pattern — you pick which days of the week this member works, and it repeats. Deckchair doesn’t currently support rotating fortnightly schedules or schedules that change based on date ranges; if a member’s pattern changes mid-year, update their profile on the effective date.
Why the schedule matters for balance
Section titled “Why the schedule matters for balance”Leave is deducted only for working days in the requested range.
If Alice’s schedule is Monday/Wednesday/Friday (0.6 FTE), and she requests Monday–Friday off:
- Monday: working → 1 day
- Tuesday: not working → 0 days
- Wednesday: working → 1 day
- Thursday: not working → 0 days
- Friday: working → 1 day
- Total: 3 days, not 5.
This is why allowance for part-time staff is usually scaled proportionally. A full-time colleague with 25 days and Alice with a 0.6 FTE pattern would typically have 15 days of entitlement — same number of weeks of leave, different number of days.
Schedule changes and existing requests
Section titled “Schedule changes and existing requests”Changing a member’s schedule doesn’t retroactively recalculate approved requests. If Alice’s schedule changes after she’s approved leave, the existing request keeps its original day count. New requests use the new schedule.
If you need to recalculate a historical request — say because the schedule change was backdated — cancel the request and re-submit it.
Schedules don’t control time of day
Section titled “Schedules don’t control time of day”Deckchair tracks whole and half days, not specific hours. The schedule says “Monday is a working day”; it doesn’t say “Monday 09:00–17:00”. If your organization needs hour-level tracking, use the hours allowance unit — members can request any number of hours rather than days or half-days.
Holidays vs non-working days
Section titled “Holidays vs non-working days”Non-working days and public holidays are tracked separately:
- Non-working day — determined by the work schedule. Doesn’t count toward leave.
- Public holiday — determined by the holidays list. Doesn’t count toward leave if the member has public holidays off enabled.
A date can be both — e.g., a public holiday falling on a Saturday. It’s excluded from leave counting for either reason.